How to Create a Writing Routine As a Freelance Writer

I don’t know about you, but before I became a freelance writer, I wasn’t really a writer.

I didn’t have a journalism degree, and I didn’t write a book in my spare time either.

In high school, I wrote a lot of poetry, and I enjoyed writing term papers in college. I learned over the years that writing was my creative outlet and passion. I expressed myself much better through writing than with talking.

But, I didn’t improve my skill as a writer at that time.

The ONLY time I was able to improve my writing was when I became a freelance writer and blogger!

Do you see the connection?

When you write every day, you improve your writing. This is exercise for your mind. As a freelance writer, you need to flex those writing muscles and be able to transfer your skills to different niches in the beginning.

Let me share something with you –

When you first start out as a freelance writer, you may pick up gigs that aren’t in your intended niche. This may be because you haven’t decided on a niche yet or you pitched to a variety of freelance writing jobs and the gig with a topic outside your niche decided to hire you.

That’s ok.

When I first started I wrote on a ton of different topics:

Internet of Things

Automotive industry


Working at home


Health and food

Virtual Effects industry

I certainly wasn’t credible in those niche topics, and I had no experience writing in those topics. But, as a freelance writer, you may have to transfer your skills as a general writer to a new niche.

That’s why it’s important to develop not only a writing process but a routine so that you can write up these projects quickly and efficiently.

Phases of Writing Process for Your Freelance Writing Job

To begin a writing routine when you work at home, you need to look at the phases of your writing. For a client piece, you want to provide a full piece. This means having all the proper formatting and features in your article.

Let’s go through the writing process you should incorporate when you have to write something for your freelance writing client.

  1. Idea Generation

For some clients, you will have to come up with the ideas for a blog post or article. This is especially true when you start building your portfolio through guest posting. It’s up to you to come up with relevant blog post topics for guest posts, your own blog and client pieces.

So, how do you do this consistently and on a regular basis?

Check out my video for tips to help create blog topics for your clients.

Some popular places to get ideas are:


Other blogs


For example, if your client is in the productivity niche for entrepreneurs, then you can think about ideas around that topic. For example, structuring your day or making sure you are mentally healthy are ideas that I can look on Google to see if it’s a viable topic (i.e. are other blogs talking about this topic or am I just way off?)

As you can see, mental health is a HUGE topic on BIG sites like newspapers and Forbes.

The idea is to look at the niche you are writing in and plug that in Pinterest or Google to get ideas. From there pick a subtopic and research that further.

  1. Create an Outline

Once you have decided on a blog topic for your freelance writing job, it’s time to create an outline.

Some clients request an outline before you write the post. For me, I sometimes provide an outline to a client (even if they don’t ask for it) as a way to assure if what I’m writing is on the right track for the client. It’s like a heads up for them!

When creating an outline, you want to walk the reader through your post in a coherent way. What are the main subtopics of your topic?

If we go back to our topic of mental health and entrepreneurs, I can look at the top posts from Google to see what others are writing about and incorporate that into my outline. I wouldn’t copy the exact subheadings from a blog post, but I would look at several and generate my own ideas about the topic.

  1. Write the Rough Draft

Many writers tell you to just write the rough draft without hitting the backspace button. But, for me that’s impossible. I can’t live seeing grammar errors or spelling mistakes. So I will fix those as I write my rough draft and then when I’m done, I walk away.

I take a five-minute break or have lunch and then go back to my piece to re-read the full draft.

You NEED to take that break for your piece to breathe, but more importantly, for you to disengage from your piece and switch your mind from it. You’ll have a fresh pair of eyes when doing this.

  1. Edit Your Post

In the editing process, you may re-write certain sentences or phrases or add additional information to your piece.

This is when I may decide to include another case study or pick a subtopic and break it down even more.

This is a crucial component to your freelance writing client’s project because they are looking to you to be the expert in writing. It’s up to you to format the post appropriately, have a hook for their readers to want to read more and provide relevant and up-to-date information in your chosen niche topic.

  1. Final Edit

The final edit may incorporate an editing tool like Grammarly. I always run my content for my clients or for my own blogs through Grammarly. It’s super easy to use and I use the desktop version.

Grammarly gives you a score and breaks down grammar errors like spelling, clarity, vocabulary and more.

I don’t always use the suggestions Grammarly gives me as I want to inject my personality and my writing quirks, but I do rely on it for fixing most of my grammar errors.

  1. Have a Proofreader

This is optional, but it’s a good idea to get a second pair of eyes to read through your final edited piece.

There will be errors you did not notice (or that Grammarly or whatever editing app you decide to use did not either) that your proofreader will.

My husband has graciously been my proofreader for years. I also hired a copy editor when I had a lot of projects in the digital marketing niche. This was a lifesaver for sure, but it came with an expense.

If you are budgeting your freelance writing business, consider a family member or even another freelance writer.

Email a new writer and swap pieces! Help each other out!

  1. Submission

This is the final step! It’s time to submit your piece. There are several ways you can submit your piece to your client, so make sure you ask them the best way to submit your piece. Some clients want you to use Google Docs and share your piece with them.

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